We collect the following data:

• Requirements for people booking to play bowls as visitors to the club

• Requirements for people becoming or renewing membership of the club

You directly provide us with most of the data we collect. We collect data and process data when you:

• Contact us with queries or booking requests

• Voluntarily participate in joining the club as a member

• Voluntarily submit an enquiry or ask to join our mailing list

• Use or view our website via your browser’s cookies

We may also receive your data indirectly from the following sources:

• Information provided to us by family and friends

• Social accounts linked with club members

We collect your data so that we can:

• Communicate with you

• Plan and record your participation club activities

• Compose an annual report

• If applicable, register you for affiliation with Middlesex Bowling Association and Bowls England

• Organise events

• Ensure the safety and security of people who work in or visit the club, as well as uphold our statuatory safeguarding duties

• Promote the work and activities of the club

• Support raising funds for maintaining the club

• Enable club facilities to be hired for private events, and maintain a record of use

• Recruit staff and volunteers

If you agree, we’ll share your data with Middlesex Bowling Association, Bowls England and other partnering organisations where applicable (for example, if an event is jointly organised).

Your data is stored by Google, Squarespace and where applicable, social media providers including Facebook (Meta), LinkedIn, Twitter and WhatsApp (Meta). Your data may also be transferred to the personal devices of those carrying work out on behalf of Victoria Park Bowls Club.

Given the continuous nature of club membership, we’ll keep your data on file unless you request otherwise.

We do not market on behalf of third parties. If you’ve shared your contact details with us, we may send you information about our events, as well as those organised by other community groups.

You have the right at any time to stop us from contacting you for marketing purposes. Your data will not be shared with third parties except with explicit consent.

If you no longer wish to be contacted for marketing purposes, please email us at hello@victioriaparkbowlsclub.org.uk

We want to make sure you’re fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request our association for copies of your personal data.

The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request us to complete the information you believe is incomplete.

The right to erasure – You have the right to request that we erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email hello@victoriaparkbowlsclub.org.uk or in writing to:

[ address TBA ]

The request must contain your name; postal address; the right you are exercising; the activity or event that the data relates to; and any supporting information that will help us identify the data such as when and how you provided it.

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.

For further information, visit allaboutcookies.org.

We, via our service provider Squarespace, use cookies in a range of ways to improve your experience on our website, including:

• Keeping you signed in

• Understanding how you use our website

There are a number of different types of cookie.

To learn more about the cookies used by Squarespace, our website provider, please visit its site.

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Our website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

We keep our privacy policy under regular review. This privacy policy was last updated on 27 March 2026.

If you have any questions about our privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: hello@victoriaparkbowlsclub.org.uk

If you want to make a complaint or if you feel that we haven’t addressed your concern in a satisfactory way, you can contact the Information Commissioner’s Office.